Justifying the New System

One of the main sections in the Concept of Operations document is the Project Justification section.

What you are doing here is explaining the justifications for developing and attempting to persuade the reader to make this necessary investment. So, how do you justify the new system?

Once you have outlined your objectives, you need to describe the current system ‘as-is’ and then move into the justification for developing the new system, service or business operation.

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Close the first chapter by stating the justification for the new system or capability; if the need is for a new feature in the existing system, identify where in the existing systems it must be changed.

For example.

Through improved operating procedures, this project can:

• Automate data collection from business units for use in data modeling and performance evaluation.
• Enable employees to share resources (such as equipment, software, and facilities) thus reducing costs and freeing up funds for other projects
• Improve coordination of customer response activities during peak period
• Improve information exchange between business units and partners and thereby reducing duplication of efforts across business units
• Provide enhanced coordination of activities between departments
• Provide more timely information to customers concerning the current status of orders
• Provide real-time information to field workers enabling them to make faster and better decisions

Read more:

1. How to write the Concept Operations Document

2. What it a Concept Operations Document?

3. How to Define the Goals, Objectives and Rationale

4. What you need to put into a Concept Operations Document

5. How to Justify the New System to Project Stakeholders

6. How to develop Use Cases to capture Work Scenarios

7. What's the Connection Between the Concept of Operations and Functional Requirements Document

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Concept of Operations Template

Table of Contents toc

1 Introduction

1.1 Document overview
1.2 Background
1.3 Identification
1.4 Goals, objectives & rationale
1.5 Points of contact

2 Current System
2.1 Background
2.2 Scope
2.3 Policies and Constraints
2.4 Description of current system
2.5 Modes of Operation
2.6 Users classes & other stakeholders
2.7 Support Environment

3 Justification
3.1 Justification for change
3.2 Description of required changes
3.3 Priorities among the changes
3.4 Changes considered but not included
3.5 Assumptions
3.6 Constraints

4 Proposed System
4.1 Background, objectives, and scope
4.2 Operational policies and constraints
4.3 Description of the new system
4.4 User classes / categories of users
4.5 Modes of operation
4.6 Deployment and support environment
4.7 Non-functional requirements
4.8 Requirements traceability

5 Use Cases & Operation Scenarios
5.1 Process descriptions
5.2 Events
5.3 Use Case

6 Impacts
6.1 Risks
6.2 Issues
6.3 Operational impacts
6.4 Organizational impacts
6.5 Impacts during development

7 Analysis of the Proposed System
7.1 Improvements
7.2 Disadvantages & limitations
7.3 Alternatives
 

What's included in the template pack

The template is in Microsoft Word format and can be downloaded online for only $7.99. The template pack includes the following documents:

Concept of Operations Template

30 pages

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Supports Microsoft Word from 2002, 2003, 2007 and works across Windows 97, 2003, XP, Vista and Apple Mac. 

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