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Justifying the New System

One of the main sections in the Concept of Operations document is the Project Justification section.

What you are doing here is explaining the justifications for developing and attempting to persuade the reader to make this necessary investment. So, how do you justify the new system?

Once you have outlined your objectives, you need to describe the current system ‘as-is’ and then move into the justification for developing the new system, service or business operation.

Download your template here

Close the first chapter by stating the justification for the new system or capability; if the need is for a new feature in the existing system, identify where in the existing systems it must be changed.

For example.

Through improved operating procedures, this project can:

  • Automate data collection from business units for use in data modeling and performance evaluation.
  • Enable employees to share resources (such as equipment, software, and facilities) thus reducing costs and freeing up funds for other projects
  • Improve coordination of customer response activities during peak period
  • Improve information exchange between business units and partners and thereby reducing duplication of efforts across business units
  • Provide enhanced coordination of activities between departments
  • Provide more timely information to customers concerning the current status of orders
  • Provide real-time information to field workers enabling them to make faster and better decisions

Read more:

1. How to write the Concept Operations Document

2. What it a Concept Operations Document?

3. How to Define the Goals, Objectives and Rationale

4. What you need to put into a Concept Operations Document

5. How to Justify the New System to Project Stakeholders

6. How to develop Use Cases to capture Work Scenarios

7. What's the Connection Between the Concept of Operations and Functional Requirements Document

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Supports Microsoft Word from 2002, 2003, 2007 and works across Windows 97, 2003, XP, Vista and Apple Mac

Q: What file formats are the templates?

A: Microsoft Word

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A: You can read the License Agreement here

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