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Enclosed please find . . .
Please be advised that . . .
Trusting this will meet with your approval . . .
Thanking you in advance for your cooperation . . .
This will acknowledge receipt of your letter of . . .
According to our records . . .
Pursuant to your letter of . . .
Kindly advise as to the status of this matter . . .
The truth is, terminology like this was
once widely accepted and is still used frequently by business people who have failed to
detect the less formal language of the 21st century. But you can be on the forefront of
the current, more casual style of corresponding with just a few minor changes in the words
you select. Take a look.
Instead of 'Enclosed please find...'
Try Im sending you...
Instead of Please be advised
that..., just get to the point.
No need to tell your readers you're going to tell them something. Just tell 'em!
Instead of Trusting this will meet
with your approval...
Try I hope you approve... or something similar.
Instead of Thanking you in advance
for your cooperation...
Try Id really appreciate...
Instead of This will acknowledge
receipt of your letter of...
Try I received your May 1 letter...
Instead of According to our
records..., (what records?)
Just tell em what youre referring to.
Example: Our canceled check shows you
deposited our payment in your checking account on October 31, 1999.
Instead of Pursuant to your letter
of...
Try I received your May 1 letter... just like in example 5, above.
Instead of Kindly advise as to the status of this matter...
Try Please let me know...
See? Its really not that difficult.
Just a few subtle changes in your language can make a world of differencethe
difference between stuffy, old-fashioned correspondence and more casual, modern business
communication.
Eliminate those eight archaic phrases today and bring your written
communication into the 21st century!
Tina L. Miller has been published in Corporate & Incentive Travel and the Milwaukee
Business Journal.
http://www.tinalmiller.com/courses/index.htm.
Copyright © Tina L. Miller. All rights reserved. |