15 Point Business Case Checklist
Looking for a checklist to improve your next business
To ensure that your
meets all the
requirements, follow these fifteen steps:
— this ensures that you (and other parties) have the experience,
expertise, and resources to
manage the project. Examine
different approaches that can overcome any potential obstacles, e.g.
additional resources, timelines, or budgets.
Assumptions — speak to all stakeholders and gather their
main assumptions, e.g. in the case of IT development, that the IPR
will be owned by the organization. Examine whether these
assumptions are valid or not.
Benefits — outline
the benefits, and opportunities, that each option provides. Identify
high-level benefits that align with
your company’s main business objectives, and explore how these
benefits can be measure.
obtain indicative figures for the cost of the
project over its entire lifecycle, not only the
implementation costs. You may want to factor in 15-20% for scope
creep, if appropriate. Also, determine who will pay for the
project, if they have agreed to do this, and the payment method.
Examine how to get an acceptable balance of cost, benefit, and risk.
Critical success factors
— seek consensus with the other stakeholders on what
constitutes success. If you do not take this step, stakeholder will
have different expectations of the final deliverable.
Define success factors that are specific,
measurable, and achievable; identify any other factors
that could affect success, such as the delivery of other parallel
Dependencies — outline the
internal (e.g. staff availability) and external dependencies
(changes in the marketplace, new government legislation).
Options – gather
details on all available options that could meet the business needs.
Consider the trade-offs associated with each option, and the degree
to which each option meets the project’s needs. Make sure
that you have included the overall supply chain’s needs, i.e. the
organization, partners, suppliers, staff and customers.
Procurement — send
Invitation to Tender (ITT) to prospective
contractors. Evaluate their bids. Hold presentations with
the most impressive bids.
Group — identify those (individuals, units, and
departments) who are involved and/or affected by the project.
Determine their interests and endeavor to resolve any potential
Resources — scope
the anticipated resource and capabilities requirements that you will
need, such as staff, IT, workspace, equipment, and funding.
Risks – Capture
all anticipated risks –
plan contingencies. Prepare a
high-level estimate of the costs for each risk.
Scope – define
what is in/out of scope with the existing budget; scope what can be
delivered with a reduced budget, with indicative delivery dates;
ensure that there are no conflicts with other on-going projects.
Look at the impact that delaying the project or under-delivering
identify their role, responsibility, availability, and contingencies
if they become incapacitated/released from the project.
fit – confirm that the project is still required and that
its objectives are in line with the company’s business goals.
Value For Money —
examine how to get VFM from the contractors
– agree what constitutes VFM with the project stakeholders.
Once you have checked off these points, your business
case should be ready to send to the project stakeholders.
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