Opening of tenders
The opening of tenders, and their subsequent examination, is essentially
to check that they:
Contain all the mandatory submission forms.
Contain the requisite tender guarantee
e.g. 2% of the tender value.
Bidder have signed and dated all the documents.
As mentioned above, tenders are opened in a public session on the date and
time stated in Request For Proposal by the committee appointed for the purpose. The
committee takes meeting minutes, which are generally available on request.
Business Proposal -
Work Breakdown Structure
What happens at the tender opening?
At the tender opening, the committee also announce the following:
Bidder's names
Tender prices
Discount offered
Written notifications of modification or withdrawal
Requisite tender guarantee
Other information considered appropriate
After the public opening, no information relating to the examination,
evaluation and comparison of tenders is disclosed.
However, in the interests of transparency, bidders can provide written
clarifications within 48 hours.
Tenders may be disqualified
Needless to say, any attempt by the bidder to influence an evaluation
committee member, results in immediate disqualification.
Tenders are also disqualified if they do not make the submission deadline.
What has been your experience of tendering opening procedures? What type
of issues have you seen arise at these sessions? How could they be improved?
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