Writing Effective FAQs
Is the FAQ section of your Web site a junk drawer also? Do your users go to your FAQs
with hope and leave with despair? We're here to help. We've distilled the most common FAQ
writing problems and provided remedies.
Apply these fixes to your FAQs and pass the ultimate usability test: answer your users'
most important questions.
Too Many Qs
Most FAQ sections are too long. They include all the questions ever received by the
webmaster, the customer service department, and the receptionist.
Don't overwhelm your user. Limit your general FAQ section to the handful of
questions users are most likely to ask and create specialized FAQs for specific products,
services, or types of users. Online giant eBay presents users with only 5
top questions. Additional information, and links to other related topics,
is included in each answer.
Chaotic FAQs
Gorton's Fresh Seafoods FAQs section is hard on users. Not only is the list
of questions too long (26!), but it's not organized into logical groups or sections.
For example, question 1 asks "How should seafood be stored?" and question 3 asks
"Can I order custom cuts or amounts?" This lack of organization means
readers have to wad through the entire list of FAQs to find the one that answers their
question.
MetLife makes finding the answer easier by grouping questions: auto
insurance, home insurance, billing, etc. Its FAQs page tells users: "Get the
answers to all your coverage-related questions here."
Unanswered Questions
Shocking but true – many FAQs fail to answer the Q. At CitiFinancial Mortgage's
FAQ page, question 4 is "Will you send me confirmation that my taxes have been
paid?" The user anticipates a yes or no answer, but the actual answer is
"Escrow transactions appear on your monthly statement.
Swingline, the stapler manufacture, does a good job of providing direct, clear answers
at their FAQs page. The question: "Do you sell a manual
saddle stapler?" And the direct, clear answer: "Swingline sells item number
06155, which is a manual Saddle Stapler."
Dead-End Answers
Some FAQs provide dead-end answers. The question is answered but the answer doesn't
include or link to relevant information that enables the user to take action. For example,
Sandy Spring Bank's FAQ page includes this question: "Can I prevent my information
from being shared with other companies in your family of companies?" Sandy Spring's
answer: "Yes. You can choose to opt out of affiliate information sharing, except for
information about your specific transactions and experience."
This answer dead-ends. It doesn't provide the essential information that enables the
user to opt out. An excellent answer would link to an opt-out form or provide the
e-mail address and phone number of a person to contact to opt out.
Lucent Technologies does a good job of providing job seekers with enough information to
take action in its answer to this FAQ: "What should I do if I discover a mistake in
my online resume after I've submitted it?" The answer: " You may edit or update
your profile at any time through the Edit Profile page ."
The user can instantly follow the link to the Edit Profile page and correct the mistake
in his online resume.
Vague Questions
Vague wording makes many FAQs useless. WINE-STAT, sellers of a thermostat control
device, presents visitors to the FAQs page with this inscrutable question: "What
about humidity?"
U-Line, maker of built-in refrigerators, addresses humidity by phrasing its FAQ
concisely and precisely: "What is the relative humidity inside Wine Captain®
units?" It gives a short, sweet, and clear answer: "Approximately 50%."
Marketing Hype Disguised as FAQs
Some companies use FAQs to hype their products, rather than simply answer user
questions. But users count on FAQs to get "user-focused" answers to their
questions.
At Ulead's FAQs, the answer to an important FAQ ("Why do I need PhotoImpact
XL?") should include a list of features and benefits of the product so users can
determine whether PhotoImpact XL meets their needs. Instead, Ulead provides marketing
fluff: " If you've ever wanted one package that does it ALL, look no further than
PhotoImpact XL. PhotoImpact delivers the experience of total image editing for digital
photography, creative design and Web graphics. No other image editor offers professional
results so easily and affordably. "
In contrast, MapMart (online sellers of digital map data) truly answers the
why-should-I-buy question. MapMart's answer: "Our unique user interface lets you see
the USGS availability of a product, select the product and data format you prefer, and
determine your cost before placing the order."
So, to wrap it all up: The FAQ section is one of the most visited and most valuable
sections of your Web site. Your users deserve clearly written, well-organized, complete
and actionable answers to their questions.
But writing excellent FAQs is harder than it looks. Users are always
coming up with questions you hadn't anticipated or you thought you'd answered. In the
words of Economics Nobel Laureate Paul Samuelson, "Good questions outrank easy
answers."
So take heart. Update your FAQ section frequently, keep it user-focused,
and make sure that your FAQ page offers other easy, immediate ways–e-mail, phone,
live chat–for your visitors to get answers.
About the Authors
(c) E-WRITE, 2004
Marilynne Rudick and Leslie O'Flahavan are partners in E-WRITE, a training and consulting
company that specializes in writing for online readers. Rudick and O'Flahavan are authors
of Clear, Correct, Concise E-Mail: A Writing Workbook for Customer Service Agents |
