Public Relations Templates
Press Release Do's
To prepare the press release, include the following
- Offer a FULL evaluation product to reviewers.
- Full web address to download the software - don't just
give your main web address and assume that user will manage to find the download file.
- List the key product features in order of
significance - don't include all and everything. Be selective in what you choose
- Details of all system requirements and other notable
- Links to additional information, such as white papers and
Press Release Don'ts
Avoid including the following with the press release.
- Don't include any superfluous material relating to other
event or products. Stay focused on one single topic.
- Don't phone the journalist to see if they have
received the email. Most will find this an intrusion or an annoyance. Email them
to confirm that they received it and suggest that if they need any more information to
- Don't attach large photographs with your email.
Instead, offer a URL where they can download product
shots and other images.
Keep your online library up-to-date. Remove outdated
staff photos. Don't link to websites that no longer exist.
You will lose credibility if a journalist follows a link in your press release and
gets the dreaded "404 File Not Found" error message. Check that all
In every press release, always include your:
- Name, Position, Telephone and Email address
- Publish the press release on your website as soon as
- Include the date and links to other sites where the
product is reviewed.
PS: Writing a press release in the Internet Age is no
different than print media. However, the technology used in different. To make sure that
you've made the right impression with the journalist, check that all items referenced in
the press release are up-to-date, accurate and accessible.