Purpose of White Papers
From
one perspective, their purpose is to share technical knowledge and business information
with others in the same field; for example, CIOs who are interested in how web services
can be used with Ecommerce applications.
They
are also used as collateral material for presentations at industry conferences,
promotional drives, seminars and other such events.
From a
business viewpoint, a white paper is used to generate publicity,
especially when a company is starting out and trying to get media attention.
If a
company is working on an innovative area or solutions for a specialized audience, these
white papers can be very effective in demonstrating the company’s achievements.
It is
worth noting that the main difference between an IT white paper and, for example,
an academic research paper is that the IT company’s writing will tend to be more
guarded—so that competitors don't learn too much and steal their ideas.
The
writing style of white papers tends to be formal, direct, and business-like.
However,
they tend to avoid ‘marketese’—that unique brand of marketing writing that
makes outrageous product statements and comes with over-the-top claims to greatness.
Supporting Sales & Marketing
White
papers are also used to support the sales strategy, in particular, when introducing a new
product. It also provides valuable collateral material for the Sales and Marketing team
when they are meeting clients. It is something they can leave with the client who can
refer to it at their own leisure.
Sales
focused white papers tend to include:
1.
Market analysis: this will discuss potential buyers; the most important business
drivers; typical customers broken out by demographics, regions, sectors etc; and abstracts
from leading market research companies that support the solution in the white paper.
2.
Implementations of the product/solution supported by quotes from the client. This
section details the client’s business objectives, technical obstacles, the solution
that was implemented and how it benefited the company.
3.
Product analysis: this includes tables, charts, and graphs about the solution.
All the technical specifications are distilled down to a few pages in an easy-to-read
format.
4.
USP: details of the Unique Selling Points supported with persuasive arguments
that differentiate it from the competition.
PS
Use
your white papers as tools in your marketing arsenal and influence those in the
decision-making process. |
