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Documentation Plan Template

The Documentation Plan sets the guidelines for writers to follow when documenting their respective parts of a project.

It describes how content will be prepared, delivered and distributed, captures format, page count, tools; identifies human, software, hardware and writer's requirements; clarifies roles and responsibilities; prepares schedules and resource allocation.

What is a Documentation Plan?

A documentation plan is used to establish the documentation requirements for a specific project.

It helps the Project Manager, Senior Technical Writer and other writers:

Prepare cost estimates for the project duration

Schedule resources across the project lifecycle

Ensure requirements are identified in advance of project kickoff

Ensure documents are scoped correctly with the appropriate level of detail

Understand the relationship to other projects

Defining the target audience who will use the document

Template Page Count and Format

Template	Number of pages	Format
Documentation Plan Template	17

The Documentation Plan includes the following sections:

1.    Introduction
1.1    Overview
1.2    Purpose
1.3    Scope
1.4    Target Audience
1.5    Objectives
1.6    Current sources of information

2.    Resource Requirements
2.1    Writers requirements
2.2    Software
2.3    Hardware

3.    Schedule
3.1    Assumptions
3.2    Dependencies
3.3    Resource Requirements
3.4    Resource Plan
3.5    Documentation Schedule

4.    Deliverables
4.1    Specifications
4.2    Book Specifications
4.3    Online Help Specifications
4.4    Error Messages Specifications
4.5    List of Final Deliverables
4.6    Printing, Packaging, and Distribution

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