Do Your Employees Know The Ground Rules?
The Employee Handbook, also called
, sets out in detail the
guidelines that govern procedures and expectations of the company from its
employees. Whenever a new employee joins a company, the normal practice
followed is to
provide the employee with a handbook
to acquaint them with
the new company and its prevailing policies.
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The employee should carefully read and comprehend the contents of the
handbook because the employee will then be able to discharge his or her
responsibilities in a more informed and educated manner. The employee
handbook will divulge the programs initiated by the company and the
responsibilities of the employee.
One of the main aims of the employee
handbook is to engender the best of environments for employer and employee,
thereby resulting in optimal performance of the company.
Of course, the handbook may not cover every conceivable aspect of the
functioning of the company due to various factors, but it is the first
comprehensive report about the company that introduces the employee to his
or her new environment. Broadly speaking, the contents of a standard
employee handbook will contain the following points in some detail:
• Welcoming Statement
• Orientation procedures
• Define full/part time
employment and explain the benefits of each
• Employee pay and other
• Conduct of employees and discipline policies
• Promotion/demotion policies
• Rules pertaining to mail,
use of telephone and other company equipment
• Procedures regarding injuries
received through accidents
• Voluntary termination of work by the employee
Keep certain information regarding the company confidential
In addition, the handbook will also specify the various finer points
regarding employment practices. It might begin by setting forth the nature
of the employment itself. "At Will" types of employment refer to the concept
where either the employee or the employer may terminate the contract of
employment at any point of time, with or without reason. Then, most
companies are sure to be equal opportunity companies, where employment is
given regardless of sex, creed, race, religion, gender, nationality or
because of the presence of any mental or physical disabilities, as governed
by applicable laws.
employee handbook will surely have to mention that it does not subscribe
to any kind of discrimination of any sort when it comes to its employment
To elaborate further, employment policies of the company should also state
whether the employee belongs to an "exempt" or "non-exempt" category.
Because, the law requires this, it is necessary for the employee to have one
of these status identifications, in order to determine whether or not the
employee is eligible to get overtime pay should he or she work more than
eight hours in a day or more than forty hours per working week.
Exempt employees, according to the Federal Fair Labor Standards Act (FLSA),
includes managers, directors, officers, owners, executives and professional
and technical personnel from being paid overtime. Non-exempt employees are
eligible to receive overtime pay. There are also separate categories such as
hourly employees and salaried employees. Salaried employees receive a fixed
salary while hourly employees are paid by the hour.