An Invitation To Tender (ITT) is a
procurement document prepared by agencies who wish to receive tenders
from contractors or vendors. An ITT generally includes a costing, time
estimate, and specifications of what’s required from the bidder.
ITTs have a deadline by which all tenders must be made. Tenders are then
opened and the company making the offer chooses the best offer. Tender
documents can be ‘sealed’ which means that they are private or public.
Invitations To Tender are often used in the construction industry, but
are also used in contracts for the supply of goods or services.
Use this
57-page MS Word template to write concise, effective, and comprehensive Invitation To Tender. The template pack also includes a free Expression of Interest
template, Clarifications to ITT Queries, and Vendor Assessment
spreadsheets.
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You can use this template to show prospective bidders that you're a professional organization which expects their
bid to match the
high standards you have set.
You have described your requirements in a clear format that will
improve communications between both parties and aid transparency.
You have committed time and resources into this project and expect
bids to
reflect this commitment.
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This template helps you articulate your specification of requirements, the approach to payment (e.g. daily rates and fixed price costs), personnel requirements,
and also contains several appendices that will assist you in your procurement process. The template also includes sample formats that can be used by Bidders and Suppliers when
preparing their bids.
0. General Information
0.1. Name of Bid
0.2. Query Handling
1. Executive Summary
1.1. [Issuer's] Background
1.2. [Issuer's] Mission Statement
1.3. [Issuer's] Role
1.4. [Issuer's] Organization Structure
1.5. Background & Supporting Information
1.6. Context
1.7. Project Constraints and Assumptions
1.8. Scope of Work
1.9. Project Start
1.10. Contract Overview
1.11. Prime Contractor Responsibility
1.12. Closing Date
1.13. Evaluation
1.14. Contract Award
1.15. Response to Queries
1.16. Additional Information
2. Specification of Requirements
2.1. Objectives
2.2. Deliverables
2.3. Project Duration
2.4. Possible Additional Work
2.5. Collaboration
2.6. Resource Requirements
2.7. Target Groups
2.8. Mandatory Requirements
2.9. Desirable Requirements
2.10. Timescales
2.11. Quality Measures
2.12. Effort Required by Issuer during project
2.13. Sample Requirement - Website Design
2.14. Sample Requirement - Training
2.15. Sample Requirement - Documentation
2.16. Sample Requirement - Maintenance and Support
3. Schedule of Costs
3.1. Payment Schedule
3.2. Payment Arrangement
3.3. Details Costs
3.4. Fixed Price Costs
3.5. Detailed Costs
3.6. Technical Support Costs
3.7. Further Conditions
4. Required Format
4.1. Format
4.2. Layout
4.3. Management Summary
4.4. Proposed Solution
4.5. Project Management
4.6. Costs
4.7. Bidder's General Information
4.7.1. Bidder's Profile
4.7.2. Third Party / Consortium Profile
4.7.3. Customer Base
4.7.4. Financial Details
4.7.5. Technical Capability
4.7.6. Quality Certification
4.7.7. Industry Standards
4.7.8. Bidder Qualifications
4.7.9. Relevant Services
4.7.10. Specific Skills and Experience
4.8. Details of Management and Key Personnel
4.9. Number of Proposals
4.10. Reference Projects
5. Evaluation & Award Criteria
5.1. Qualification Process
5.2. Evaluation Criteria
5.3. Confidentiality of evaluation
5.4. Determination of responsiveness
5.5. Correction of Errors
5.6. Clarification
5.7. Interference
5.8. Award Criteria
5.9. Most Economically Advantageous Proposal
5.10. Bidders Qualifications
5.11. Split contracts
5.12. Conformity to Specification
5.13. Product Liability Insurance
5.14. Estimated Quantities
5.15. Number of Suppliers
5.16. Tax certificates
5.17. Status of Parties
5.18. Contract Performance
5.19. Technical Obsolescence
5.20. Contract Termination
5.21. Request for Additional Information from Bidders
5.22. Cost of preparation
5.23. Acknowledgment of Receipt
5.24. Pre-Bid Conference
5.25. Discussions with Bidders
5.26. Amendments to the Invitation To Tender
5.27. Contractual Terms and Conditions
5.28. Amended
5.29. Bidders Rights to Withdraw Bid
5.30. Termination
5.31. Legal Review
5.32. Contract Deviations
5.33. Subcontractors
5.34. Conflict of Interest
5.35. Governing Law
5.36. Compliance with the Applicable Law
5.37. Presentation
5.38. Additional Costs
6. Appendix A - Terms and Conditions
6.1. Copyright / Intellectual Property Rights
6.2. Implementation
6.3. Financial Arrangements
6.4. Contract Award / Termination
6.5. Ownership
6.6. Framework of Agreement:
6.7. Site Visits
6.8. Alternative bid
6.9. Price basis
6.10. Validity Period
6.11. European Directive 92/50/EEC
6.12. Subcontracting
6.13. Contract Review
6.14. Indemnities and Sureties
6.15. Freedom of Information
7. Appendix B - Sample Format of
Submission
7.1. Company details
7.2. Type of Company
7.3. Subsidiary Company, Associated Company or Parent Company
7.4. Directors, Partners, and Associates
7.5. Key Personnel
7.6. Financial Information and Bank Details
7.7. Additional Financial Statements
7.8. Bank details
7.9. References
7.10. Proposed Technical Solution
8. Appendix C - Checklist
9. Appendix D - Technical Setup
9.1. Internet Service Provider Details
9.2. Website Details
9.3. Network Infrastructure
9.4. Desktop
9.5. Servers
9.6. Protocols
9.7. Applications
9.8. Required Hardware
9.9. Background
9.10. Database Requirements
10. Appendix E - Features and Functionality Checklist
11. Appendix F - Certificate As To Canvassing
12. Appendix G - Contact Details
13. Appendix H - Declaration For Applicants
Additional Free
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