Indices
After marking documents for table of contents and table
of authorities, you are sure to be comfortable marking an entry for an index. It is done
in the same manner as tables of contents and authorities.
Practice: Mark an Index Entry
1. Find and open a document that
you want to index.
2. Find the first instance of text
for the index and select.
3. From the Insert menu, choose
Index and Tables, and select the Index tab. Click Mark Entry.
4. Your selected text is
automatically placed in the Main entry field. Here you can edit the text to change the way
that it will look in the index, if needed.
At this point, you can add a Subentry for your main entry. You can also select options for
your entry:Cross-reference refers the reader back to another entry in the index, Current
page refers to the page number of the marked entry, and Page range refers to a range of
pages referenced by a bookmark.
WARNING - MS Word is case sensitive with
index entries. Your main entry text must match exactly what the document contains. If you
select "Heading" as a main entry, Word will not pick up "heading," nor
will it mark "Headings."
5. Click Mark to mark the first entry, or Mark All to have Word
find all instances of this entry.
6. Repeat steps 2 through 5 to mark all of the index entries.
7. Keep this document open for the
next exercise.
Practice: Insert an Index
1. Place the insertion point where
you want the index to be generated. From the Insert menu, choose Index and Tables. Select
the Index tab.
Note: Word 97 and Word 2000's Index tabs
have only one difference. Word 2000 includes a Language field. Word 2000 has
multi-language tools that allow you to have the specific language's accented character
rules to be in effect for the index.
2. Select a Type for your index,
whether you want it Indented or Run-in. The indented option places your subentries on
separate lines; and the run-in option places subentries (separated by semicolons) on the
same line.
3. Click the arrows in the Columns
spin box to change the number of columns for the index.
4. Select Right align page numbers
to change the alignment of the page numbers.
5. Select a tab leader style in
the Tab leader drop-down box, or use (none) if none is desired.
6. Choose a format in the Formats
box and take a look at it in the Preview pane. If it doesn't suit your needs, select a
different format in this box.
7. Click OK to insert the index.
Word will add a continuous section break at the beginning and the end of the index. This
allows you to have the index formatted with multiple columns.
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