How to Fix Corrupt & Damaged MS Word Business
Last week we showed
how Bullet Lists can crash MS Word.
some techniques to reduce the file size, mostly by creating pre-formatted bullet lists in
But what happens if you're given a User Guide that's already bloated to massive proportions. It's
too late to create new styles at this stage.
Here's what to do.
Open the User Guide in
2. Cut and paste every graphic from the file into an image-editing tool,
such as Snagit.
Create a naming convention, (e.g. Page1-A.gif, Page1-B.gif etc) and name each
graphic using the same naming convention.
WARNING: DON'T SAVE THE FILE YET!
3. In Word, select File, Save As HTML.
Name the file with an HTML extension, e.g. Proposal.html and then
4. Re-open Word. Select File, Open and select the
5. Select File, Save As and save Proposal.html with a
.doc extension, e.g. Proposal.doc.
TIP: This process of converting the Microsoft Word file into HTML and back into Word, removes
unnecessary (i.e. corrupt) code in the file and will significantly reduce
the file size.
6. Insert the graphic back
in the correct order.
I've seen Word files larger than
20 MB reduced to less than 3MB in less than one minute by using this technique.
Might be worth a try!
The reason you don't save the file at Step 2 is because this would
trigger Word into action (e.g. I WILL now save this file etc) and as it struggles
to save the oversized file, will probably crash the application.
I hoped you enjoyed these
articles on fixing corrupt or damaged
documents. What's been
your experience using Word?
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About the Author: Ivan Walsh shares
for smart people at
Klariti. He also
creates Business Plans for Small Web Businesses