How to Manage IT Projects
Every Project Director demands a crystal-clear plan for their project. How
should you develop this program? Should it be made in the same way each time?
At what phase will dependencies, baselines and actual be recorded? To show the
answers to these usually asked questions, read on...
How to Program Your Projects
It doesn’t matter which industry you’re into or
project you’re taken with, these
5 procedures must be acquired every moment to rightly plan your project:
Step 1: Set the Direction
Before you start out, determine the focus for the project. Do this by
understandably distinguishing the project sight,
goals and deliverables.
the overall timeframes for delivery and clear up the sum of resource available.
- Specify what is “in scope” and “out of range”.
- Distinguish the gains and costs
in presenting the project and whatsoever milestones and constraints.
this is integrated with your Project Supporter will you recognise what it is
that you make to achieve.
Step 2: Task Choice
You’re now developed to begin
planning. Discover the groups of undertakings
that require to be realized to form your project deliverables.
Project Plan - Work Breakdown Structure
Then for each
team of jobs, breakdown those undertakings into sub-tasks to produce what is
acknowledges as a “Work Breakdown Construction” (WBS). Your WBS is essentially a
hierarchical list of chores, in order.
- Assign start and closing dates to all
job, as well as undertakings lengths.
- Forever add a little excess moment (e.g.
10%) to your durations, supplying you with contingency.
- Next add Milestones to
These are undertakings that correspond leading achievements
along the road.
Step 3: Inter-connecting
The following measure is to supply associates (or
project jobs. While there are a variety of link types, most Project Managers add
“finish-to-start” connections so that one task cannot start until another one
finishes. To have your project feasible, just add links between undertakings if
there is a crucial dependency between them. Remember, when one job slips, all
tasks joined to it might slip too. So use links wisely.
Step 4: Resource Assignment
Now comes up the fun role, assigning resources. A “resource” may be an
individual, machines, location or stuffs. Against all task in your plan, assign
one or more resources involved to finished it. As you designate resources, check
your resource utilization.
In other words, make sure you don’t over-assign a
specific resource to three-fold tasks, so that it’s unattainable for that
resource to finished everything specified to it.
Step 5: Baseline, Actuals and Reporting
With a fully finished project plan, you’re at present set to save it as a
“baseline”, so that you can afterwards compare your progression against it.
start entering your real progress against the plan. Every day, record the
measure of time you have expended against each undertaking. Also show the other
planned start and end dates, and oversee the whole project completion date.
Report on progress as you move. By weekly updating the project design with your
advancement, you can control the delivery of your project and meet those crucial
About the Author - Jason Westland has 15 years experience in the project
management industry. Visit
Project Management Tutorials:
Project Management Templates
Here are some Project Management templates you can get
on our partner's site.
Management Kit provides the documentation required to
control changes to the scope, deliverables and resources within
the project. The Change Request template allows staff to raise a
change request within the project.
Project Planning Kit provides you with all of the
project management templates, documents and forms required to
plan a project by helping you to schedule time, cost and
Quality Management Kit includes a suite of templates
used to assure and control the quality of deliverables within a
Start a new project by documenting a business case, undertaking
a feasibility study, defining the project scope, recruiting key
staff and locating them within a project office.
Manage time, cost, quality, change, risks and issues during the
execution of your project, as well as supplier procurement and
Helps close your project by handing over deliverables and
documentation to the customer, terminating supplier contracts
and releasing resources back to the business.