Checklist for Email Inbox Zero

I avoided reading The 4-Hour Workweek for the longest time. My mistake!

If you want to learn how to save time and be more productive, this blog is gold-dust. It’s a cut above the rest as it backups up his philosophy with real case studies that demonstrate how his methods work. For example, Bernard Sandoval developed a 5-page 4 Hour Work Week guide as required reading for his employees called “Being More Productive” that you can download below.

4 Hour Work Week - Email Time Saving Tip

Studies show the average worker checks email 30 times per day

How to Crush your Inbox

Here’s a suggested approach to reduce the amount of time you spent/waste on emails.

  1. Set a time each day to check your email and check voice mail
  2. Studies show the average worker checks email 30 times per day.
  3. Our goal is to let the email “batch” or collect and check 3 – 4 times a day.
  4. Quit, close, or disable send/receive when working on important tasks.
  5. Read client/agency related emails only and delete non-business related emails.
  6. Unsubscribe from email lists that do not contribute to client work.
  7. 30 minutes should be sufficient to return all important emails and phone calls.
  8. Lunch is a good time to conduct personal business and return non-business voice mails.
  9. Personal emails, browsing, and calls are not permitted during business hours unless there is an emergency.

Links

The 4-Hour Workweek and Case Studies & Checklists http://www.fourhourworkweek.com

Be More Productive Checklist PDF

Download these templates to start

Acceptance Test Plan

Contingency Plan

Software Development Templates

Acquisition Plan

Conversion Plan

Software Requirements Specification

Action Plan

Cost Benefit Analysis

Software Testing

API Documentation

Database Design

Standard Operating Procedures (SOP)

Audience Analysis

Datasheet

Statement of Work

Availability Plan

Deployment Plan

System Administration Guide

Bill of Materials

Design Document

System Boundary

Business Case

Disaster Recovery Plan

System Design Document

Business Continuity

Disposition Plan

System Specifications

Business Plan

Documentation Plan

Technical Writing Templates

Business Process

Employee Handbook

Test Plan

Business Requirements

Error Message Guide

Training Plan

Business Rules

Expression of Interest

Transition Plan

Capacity Plan

Fact Sheet

Troubleshooting Guide

Case Study

Feasibility Study

Use Case

Change Management Plan

Functional Requirements

User Guide

Communication Plan

Grant Proposal

Verification and Validation Plan

Concept of Operations

Implementation Plan

White Papers

Concept Proposal

Installation Plan

Work Instructions

Configuration Management Plan

Interface Control Document

Software Development Templates

Acceptance Test Plan

Maintenance Plan

Software Requirements Specification

Acquisition Plan

Market Research

Software Testing

Action Plan

Marketing Plan

Standard Operating Procedures (SOP)

API Documentation

Needs Statement

Statement of Work

Audience Analysis

Operations Guide

System Administration Guide

Availability Plan

Policy Manual

System Boundary

Bill of Materials

Project Plan

System Design Document

Business Case

Proposal Manager Templates

System Specifications

Business Continuity

Proposal Template

Technical Writing Templates

Business Plan

Quality Assurance Plan

Test Plan

Business Process

Release Notes

Training Plan

Business Requirements

Request for Proposal

Transition Plan

Business Rules

Risk Management Plan

Troubleshooting Guide

Capacity Plan

Scope of Work

Use Case

Case Study

Security Plan

User Guide

Change Management Plan

Service Level Agreement (SLA)

Verification and Validation Plan

Communication Plan

Setup Guide

White Papers

Concept of Operations

Social Media Policy

Work Instructions

Concept Proposal

Contingency Plan

 

Configuration Management Plan

Conversion Plan