Guide to Fixing Corrupt MS Word Documents

How can you tell if your MS Word document is corrupt? For technical writers, discovering that your user guide has become corrupt is not good news. The effort you spent writing, editing and producing the document is now in jeopardy, especially if you cannot recover the lost text.

Guide to Fixing Corrupt MS Word Documents

Guide to Fixing Corrupt MS Word Documents

Corrupt Documents: Examples

It works different ways. For example, you may be prompted with a message that the document that you’re trying to open is corrupt, for instance, that the normal.doc file is missing or corrupt.

Other examples are when opening the corrupted documents causes your computer to exhibit unusual behavior. This may happen because the application attempts to make decisions about what to do next based on incorrect information in the corrupted document. One example is when you have different ‘pointers’ pointing to different templates. MS Word doesn’t know which to follow and crashes.

This article shows how to reduce your chances for encountering corruption and how to recover a corrupted document.

Corrupt Documents: Common Causes of Corruption

Here are three reasons:

  1. Conversion – Document corruption may arises when a document is converted from one format to another and back repeatedly. This process is sometimes called round-tripping.
  2. Transfers – Storing, accessing, and saving a files across different media. While memory sticks are ideal for transporting files, once you are ready to work on the file again, be sure to save the file to your computer’s hard drive or you may get a read access error.
  3. Macro virus – this works like a conventional computer virus, but takes advantage of Word’s structure and functionality to replicate and trigger when certain events occur. Many macro viruses are only nuisances and don’t cause any damage, but some can be quite dangerous.

Tomorrow we will look at how to identify a corrupt document.

Download these templates to start

Acceptance Test Plan

Contingency Plan

Software Development Templates

Acquisition Plan

Conversion Plan

Software Requirements Specification

Action Plan

Cost Benefit Analysis

Software Testing

API Documentation

Database Design

Standard Operating Procedures (SOP)

Audience Analysis

Datasheet

Statement of Work

Availability Plan

Deployment Plan

System Administration Guide

Bill of Materials

Design Document

System Boundary

Business Case

Disaster Recovery Plan

System Design Document

Business Continuity

Disposition Plan

System Specifications

Business Plan

Documentation Plan

Technical Writing Templates

Business Process

Employee Handbook

Test Plan

Business Requirements

Error Message Guide

Training Plan

Business Rules

Expression of Interest

Transition Plan

Capacity Plan

Fact Sheet

Troubleshooting Guide

Case Study

Feasibility Study

Use Case

Change Management Plan

Functional Requirements

User Guide

Communication Plan

Grant Proposal

Verification and Validation Plan

Concept of Operations

Implementation Plan

White Papers

Concept Proposal

Installation Plan

Work Instructions

Configuration Management Plan

Interface Control Document

Software Development Templates

Acceptance Test Plan

Maintenance Plan

Software Requirements Specification

Acquisition Plan

Market Research

Software Testing

Action Plan

Marketing Plan

Standard Operating Procedures (SOP)

API Documentation

Needs Statement

Statement of Work

Audience Analysis

Operations Guide

System Administration Guide

Availability Plan

Policy Manual

System Boundary

Bill of Materials

Project Plan

System Design Document

Business Case

Proposal Manager Templates

System Specifications

Business Continuity

Proposal Template

Technical Writing Templates

Business Plan

Quality Assurance Plan

Test Plan

Business Process

Release Notes

Training Plan

Business Requirements

Request for Proposal

Transition Plan

Business Rules

Risk Management Plan

Troubleshooting Guide

Capacity Plan

Scope of Work

Use Case

Case Study

Security Plan

User Guide

Change Management Plan

Service Level Agreement (SLA)

Verification and Validation Plan

Communication Plan

Setup Guide

White Papers

Concept of Operations

Social Media Policy

Work Instructions

Concept Proposal

Contingency Plan

 

Configuration Management Plan

Conversion Plan