How to Fix Errors in Technical Documents Automatically

Do you keep making the same mistakes when writing in Microsoft Word? One of the hidden features is that you can replace snippets of text with formatted text.

In other words, say you typed, rpt1

You can setup Microsoft Word to change rpt1 to a specific sentence or sentences with formatting applied. You can save yourself lots of repetitive typing if you set up these autoformat entries.

To automatically detect and correct typos, misspelled words, and incorrect capitalization, use the AutoCorrect feature in Word.

How to Fix Errors in Technical Documents Automatically

For example, if you type erport plus a space, then AutoCorrect replaces what you have typed with “report.”

Or if you type ‘Teh Executrie summary states‘ with a space, AutoCorrect replaces what you have typed with “The Executive Summary states.”

You can also use AutoCorrect to quickly insert symbols that are included in the built-in list of AutoCorrect entries. For example, type (c) to insert (c).

Note: Text included in hyperlinks is not automatically corrected.

To autocorrect your Word Documents, follow these steps:

  1. On the Tools menu, click AutoCorrect Options.
  2. In the Replace box, type a word or phrase that you often mistype or misspell – for example, type Micorsoft.
  3.  In the With box, type the correct spelling of the word – for example, type Microsoft.
  4. Click Add.