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MS Word template

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Assign a keyboard shortcut to a style in Word

In Microsoft Word, you can create shortcut keys for either new or existing styles. For example, you can create a shortcut key to change your content into bold, bullet lists, or a paragraph heading.

This means that instead of having to use the style drop-down menu, you can create keyboard shortcuts for the most frequently performed formatting tasks and create your documents faster.

Definition: a shortcut key is a function key, or key combination, used to carry out a menu command, for example CTRL+C, CTRL+V, or CTRL+S

Create a Keyboard Shortcut

To create a keyboard shortcut, follow these steps:

  • On the Format menu, click Styles and Formatting.
  • In the Pick formatting to apply box, click the style to which you want to add a shortcut, for example, Body.
  • Click the down arrow next to the Body style and click Modify.
  • Click Format, and then click Shortcut key from the drop-down menu.
  • Click the Press new shortcut key box and then press the shortcut key combination you want to assign. For example, press CTRL plus B.
  • Click Assign, and then click Close.

To print a list of shortcut keys

  • On the Tools menu, click Macro > Macros.
  • In the Macros in box, click Word commands.
  • In the Macro name box, click ListCommands.
  • Click Run.
  • In the List Commands dialog box, click Current menu and keyboard settings.
  • Click OK.
  • On the File menu, click Print.

Your Thoughts?

What are your thoughts on this? Drop me a line at ivan at klariti dot com


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