Using Word 2000 Sample Macros

Microsoft Word 2000 comes with three templates which contain some very useful macros:

• Batch Conversion Wizard.wiz
• Macros9.dot
• Support9.dot

This article discusses the sample templates and macros that are bundled with Microsoft Word.

Finding Word Sample Macros

To access Word’s sample macros, follow these steps:

• Check that the appropriate sample macro template is installed.

• Decide how frequently you will use the macros.

Using Macros Occasionally

If you plan to use the macros only occasionally, it’s recommended that you add the macro templates as global templates.

To do this, follow these steps:

• On the Tools menu, select Templates and Add-Ins.
• Under Global Templates and Add-ins, click Add.
• In the Look in box, browse to the folder that contains the macro template. In the Files of type box, select All Files.
• Select the sample macro template, and click OK.
• After the sample macro templates appear in the Templates and Add-ins dialog box, select the check box for those you want to load, and click OK.

Tip: When you load a template or add-in, it remains loaded for the current Word session only. When you exit and restart Word, the template or add-in will not be reloaded automatically.

Using Macros Frequently

If you plan to use the macros frequently, move the templates into the Startup Folder.

Microsoft Word automatically has access to any macros in templates that are placed in the following folder:

C:\Program Files\Microsoft Office\Office\Startup

or

C:\Program Files\Microsoft Office\Templates\1033\

depending on how your system is setup.

Use Windows Explorer and copy the sample macro template into this folder. When you restart Word, these become global templates, and the macros are visible in the Macro dialog box.

How to copy Macros into the Normal Template

Follow these steps to copy the macros into the global template, i.e. the Normal.dot template:

a. Open the sample macro template.

b. On the Tools menu, click Templates and Add-Ins > Organizer > Macro Project Items tab.

c. The macros in the sample macro template are listed on one side of the dialog box. Your global template (Normal.dot) appears open on the other side.

d. Select the macros in sample macro template, and then click Copy. Click OK to close the Organizer.

View the Sample Macro

To view the sample macro’s code, follow these steps:

a. On the File menu, click Open.

b. In the Open dialog box, browse to the folder that contains the sample macro template, change the Files of type box to Document Templates, and then click to select the appropriate sample macro template.

c. Hold SHIFT and then click Open.

d. On the Tools menu, point to Macro, and then click Macros.

e. In the Macros dialog box, change Macros in to the sample macro template.

f. Select the appropriate macro, and click Edit.

Batch Conversion Wizard.wiz

This wizard contains sample macros that allow you to perform batch file conversion both to and from Word format.

The Batch Conversion Wizard is installed to the following folder by default:

C:\Program Files\Microsoft Office\Templates\1033

To run the Batch Conversion Wizard, follow these steps:

• On the File menu, click New.
• In the New dialog box, select the Other Documents tab.
• Click to select Batch Conversion Wizard, and then click OK.

Macros9.dot

The Macros9.dot template contains the following sample macros:

AutoCorrect Utility for backing up, restoring, and moving AutoCorrect entries.

Automation Examples for demonstrating automation between Word, Excel, and Access.

Find Symbol for finding and replacing symbols

Font Sample Generator for generating a sample document of all the printable fonts on your computer in 12 point.

Insert Footnote for creating footnotes in the MLA or Chicago Manual of Style format.

Modify Address Layout for modifying the layout of an address that you insert when you use the Personal Address Book or Outlook Contacts List.

WordPerfect Data Formatter for converting certain types of WordPerfect data files.

How to Install the Macros9.dot Template

To install the Macros9.dot template, follow these steps:

• Download the Word 2000 Supplemental Macros file from Microsoft:
  http://office.microsoft.com/downloads/2000/supmacros.aspx
• Download Macros.exe and follow the instructions in the dialog boxes.
• Double-click Macros.exe to start the Setup program.
• Follow the instructions to complete the installation.

How to Use the Macros9.dot Template

To use this template, follow these steps:

• Open Microsoft Word 2000.
• On the File menu, select Open.
• Change Files of Type to Document Templates.
• Browse to where you installed Macros9.dot.
• Select Macros9.dot, and click Open.
• To run a macro, go to the Macros toolbar, click Sample Macros, and select the macro that you want to run.

How to Use the Support9.dot Template

This template includes two macros:

Edit Conversion Options – allows you to customize unique settings for text converters and graphics filters.

Registry Options – allows you to modify Word settings stored in the Windows registry.

To Install Support9.dot

Follow these steps to install the Support9.dot template:

1. Close all Microsoft Office programs.

2. Click Start > Settings > Control Panel.

3. Double-click Add/Remove Programs.

4. On the Install/Uninstall tab, select Microsoft Office 2000 (or Microsoft Word 2000), and click Add/Remove.

Note: Insert CD1 of your Microsoft Office 2000 or Microsoft Word 2000 CD-ROM set when Setup requests it.

5. In Maintenance Mode Setup, click Add or Remove Features.

6. In the Update Features dialog box, expand Microsoft Word for Windows.

7. Expand Wizards and Templates.

8. Click the down arrow for More Wizards and Templates, and then click to select Run from My Computer.

9. Click Update Now.

How to Use Support9.dot

To run the Support9.dot template as an add-in, follow these steps:

1. From the Tool menu, click Templates and Add-ins.

2. In the Templates and Add-ins dialog box, click Add.

3. In the Add Template dialog box, change the Look in box to the following folder:

C:\Program Files\Microsoft Office\Office\Macros\

4. Select Support9.dot and click OK.

5. Click OK. A Macros toolbar appears.

Tip: If the Macros toolbar does not appear, go to View > Toolbars > Macros.

6. On the Macros toolbar, click Sample Macros > Edit Conversion Options macro.

Open the Support9.dot Template

1. On the File menu, click Open.

2. In the Open dialog box, change the Look in box to the following folder:

C:\Program Files\Microsoft Office\Office\Macros\

3. Click to select Support9.dot, and then click Open.

To copy the Support9.dot sample macros to your Normal.dot template:

a. On the Tools menu, point to Macro, and then click Macros.

b. Click Organizer.

c. Open Support9.dot in the left pane and Normal.dot in the right pane.

d. Select the Macro Project Items tab.

e. Use the Copy button to copy the Modules and Forms from Support9.dot to Normal.dot, and then close the Organizer. Copy the following from Support9.dot to your Normal.dot template:

CConverterTable

Common

EditCnvOptionsForm

EditOptCommon

RegOptions

RegOptionsForm

4. On the Macros toolbar, click Sample Macros, and then click either Edit Conversion Options or Registry Options.

Registry Options

You can use the Registry Options macro to modify Word settings that are stored in the Windows registry.

AutoSave-Path - sets the folder where AutoRecovery save files are written to.

Bak-Extension - sets the default extension for Word backup files.

BitMapMemory - sets the maximum size of the Word bitmap cache. If you use many graphics in your documents, a larger bitmap cache may improve screen redraw speed.

DateFormat - sets the default data format for the DATEfield. This is used only for backward compatibility purposes. Word 2000 uses a different format.

DOC-Extension - the default extension that is used for Word documents.

DOC-Path – the default folder that is used for Word documents, i.e. C:\My Documents.

DOT-Extension - the default extension that is used for Word templates, i.e. *.dot.

Tools-Path - sets a location in which Word searches for proofing tools, filters, converters, and certain other components.

Tip: You may need to restart Word for modifications to take effect..

Your Thoughts?

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