How to Create Different Page Numbering Formats for Technical Documents

Technical documents often require different page number formats in the same document. For example, the index pages may use Roman numerals (e.g., "i.", "ii.", "iii.") whereas the main document may use Arabic numerals (for example, "1", "2", "3").

Insert a section break where you want to start page numbering. (On the Insert menu, select Break > Page Break)

To start page numbering with a number other than 1

For example, you can number pages without a break in numbering between multiple documents by numbering the first document 1 through 50 and the second document 51 through 99.

• Click in the section in which you want to change the starting page number.

• On the Insert menu, click Page Numbers.

• Click Format.

• In the Start at box, enter a number.

For example, you may want to omit page numbers for the document's cover page and start page numbering later in the document.

To do this, follow these steps:

• Click in the section in which you want to start page numbering.

Note: Your document must contain two sections for this to work.

• On the View menu, click Header and Footer.

If you want to position the page numbers in the footer, click Switch Between Header and Footer on the Header and Footer toolbar. If a header/footer has been defined for a previous section in the document, click Link to Previous on the Header and Footer toolbar to disconnect the header or footer in the current section and the previous section.

• On the Insert menu, click Page Numbers.

• Click Format.

• In the Start at box, enter 1.

When working with documents that contain multiple chapters, you may want to include the chapter number as part of the page number, for example, 1-1, 1-2, 1-3.

To do this, use the Bullets and Numbering dialog box to format your chapter titles with a built-in heading style

• On the Format menu, click Bullets and Numbering > Outline Numbered.

• Click a chapter-numbering style (i.e. one that includes the text "Heading 1," "Heading 2," etc), and then click OK.

• If you are creating a new heading, type the text for the numbered heading, and press ENTER.

• To add the next numbered heading, go to the next chapter heading, click the arrow next to the Style box on the Formatting toolbar, and select the heading style you specified above.

If your document is divided into sections, click in a section in which you want to include chapter numbers along with page numbers.

• On the Insert menu, click Page Numbers.

• Click Format.

• Select the Include chapter number check box.

• In the Chapter starts with style box, click the heading style applied to the chapter titles.

• In the Use separator box, click the character that you want to separate the chapter number from the page number.

• On the View menu, click Header and Footer.

• On the Header and Footer toolbar, choose one of the following:

• To add the date to the header or footer, click Insert Date.

• To add the time to the header or footer, click Insert Time.

• Click File menu, Page Setup, and then the Layout tab.

• In the Apply to box, click Whole document.

• Click Line Numbers.

• Select the Add line numbering check box, and then select the options you want.